Have you ever been frustrated by the fact that your printer always seems to be out of paper? If so, it might be time to switch to printing from PDF files. They’re compact and user-friendly, giving you more control over your output. To find out exactly why this is the case, read on!
PDF files are compact
PDF files are compressed, which means they are smaller than other file types. This can be a huge benefit for people who send or print large documents. PDF files don’t take up as much storage space as other file formats, so you’ll save money on hard drives and data transfer costs. Also, converting PDFs is a good option when you don’t want a PDF to be in PDF format.
Adobe Acrobat says, “All you need is browser software and a good internet connection.”
Another great thing about PDFs is that they’re easy to send via email and can be opened even if the recipient doesn’t have the same software program installed on their computer as you do. So, for example, did you know that you can convert your Word document into a PDF online? It’s super simple!
PDF files are user-friendly
PDF files are, quite simply, the most universal and user-friendly file format in existence. They can be opened on practically any device by just about anyone. This means they’re easy to transport, secure, and compatible with nearly any program or operating system there is.
This makes them extremely convenient because you don’t have to worry about how people will access your documents. They’ll always be able to read them regardless of what devices they use or what kind of software they have installed (or even if they don’t have any software at all).
PDF files are universally transferable
PDFs are a universal file format. They can be opened on any computer, whether it’s running Windows, Mac OS X, or Linux. Furthermore, you don’t need to worry about having the right software installed on your device in order to open a PDF file on it.
With just about every modern operating system supporting PDF files natively and many applications being able to open them as well (like Adobe Acrobat), there is no reason not to use this format for printing documents.
Printing from a PDF gives you more control over your output
You can also scan documents, photos or receipts and send them to yourself as a PDF. This will allow you to print them out later when you need them. You can share documents that way, too and have an easier time working on them with other people in person or remotely.
PDFs are also a great way to create invoices for your business. For example, you could use Microsoft Word, but it’s not designed for this, so it won’t help you organize the information in an easy-to-read format that also makes sense from a business point of view (i.e., showing profit/loss). Using Adobe Acrobat Pro DC allows you to customize the layout of your invoice and add useful features such as receipts and signatures where needed, making life easier for both clients and employees alike!
In conclusion, this blog post has given you some insight into why it is so important to use PDFs when printing documents. The main takeaway is simple: using PDFs will save you a lot of time and effort. And if you still need convincing? Maybe take the word for it on this one.