Moving offices can be a stressful endeavor, especially if you don’t plan and prepare yourself properly. Whether you’re moving from one floor to another or from one building to another, you need to take certain steps and make certain considerations so that your office relocation will go as smoothly as possible. If you keep the following tips in mind, you should find that your office relocation will be much easier than you ever could have imagined.
1) Assess the current situation
Before you begin planning your office relocation, assess where you are now. If there are issues with your current space, you should make note of them as things like electrical problems or broken windows that need fixing so that you can factor them into your budget for new space.
Find out how many employees will be relocating with you and whether any new hires will be joining the company in a new location. The more people who move, the greater your expenses will be. Determine if you’ll have access to storage during the construction of a new building; if not, you may want to consider renting a temporary storage unit while renovations are being completed. You’ll also want to find out what sort of amenities will be available at your new location; things like free parking or fitness centers could save your company money down the line.
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2) Choose the right movers
Finding trustworthy and affordable movers can be a real pain, but it doesn’t have to be. Start by researching your options also ask friends for recommendations, check online reviews (like Yelp or Google), or contact your local Better Business Bureau. Once you’ve made your choice, find out what services are offered and how much they cost.
If you’re moving within city limits, a full-service mover might charge around $2–$3 per pound ($4–$6 per kilogram). If you’re moving across town or state lines, expect to pay more around $4–$6 per pound ($8–$12 per kilogram). Some movers may also offer special deals if you book ahead of time. Ask about these discounts when making your reservation.
3) Minimize stress with pre-planning
The best way to make a move go smoothly is by pre-planning. Anticipate any hassles or snags that might come up before they do, and have a plan in place for dealing with them. Additionally, be sure your employees are aware of what’s happening and have enough information ahead of time whether it’s relocating or opening a new office nearby. Be transparent with your team and let them know what they can expect during every step of your relocation. Don’t worry about putting off an announcement until everything is confirmed; better to give everyone some warning and prepare them for change than wait until the last minute. For more tips on moving into a new office space, check out best movers long beach.
4) Get rid of old stuff
To make your office move go as smoothly and quickly as possible, you must do a good job of cleaning out old files and paperwork. If you don’t, you could end up in a long-term storage situation that costs more than it should. Do yourself a favor and your new office by getting rid of unnecessary paperwork before moving day arrives. It will save you time (as well as money). Make sure everything is accounted for as you probably have a few treasured pieces of furniture or equipment that you want to bring with you when you relocate. Unfortunately, if they aren’t listed on your inventory list and get left behind by mistake, they won’t be coming with you. In addition to checking off every box on your inventory list, it might also be wise to use some kind of identification tag on each item so there is no confusion during transit.
5) Keep your staff happy
It may sound obvious, but making your employees’ transition into their new office space a positive one is critical. Stress levels and anxiety can build in a workplace when people are feeling unsettled or insecure, so it’s up to the office manager to nip these problems in the bud before they can cause long-term damage. Check this website to make your business better.